BEAUFORT COUNTY COMMUNITY COLLEGE
FINANCIAL AID SATISFACTORY PROGRESS STANDARDS POLICY
To
initially receive or to continue to receive aid, all financial aid
recipients are required to maintain satisfactory progress toward completing
a degree, diploma, or certificate. Eligibility for financial aid is not
affected by whether or not the student previously received such aid. The
following standards are applicable to all financial aid programs including
the federally sponsored Title IV programs.
1.
Qualitative Standard (Grade Point Average) - Students must maintain the
required cumulative grade point average of 2.0 in order to be eligible to
receive assistance.
2.
Quantitative Standard (Completion Rate) - Students must earn 67 percent of
the total cumulative credit hours attempted. The number of hours attempted
is defined as the number of hours for which the student is enrolled at the
10% point of the semester. Hours earned are those for which the student
received a grade of A, B, C, D, P (passing), and CE (credit by exam). Grades
of F, W (withdrawal), I (incomplete), AU (audit), R (re-enroll) and IP (in
progress) are not considered a successful completion of coursework.
3.
Maximum Time Frame – Students must complete a program of study within
a maximum time frame not to exceed 150% of the published length of the
program. For example, if your degree requires 64 credit hours to graduate,
you are eligible to receive financial assistance until you have attempted 98
credit hours. Additional time needed to complete the degree beyond the
maximum stipulated must be entirely at the student’s expense.
Special Notes
The
maximum time frame begins when the student first attends the college and
continues until that student successfully completes a program of study
regardless of the number of years that may elapse between enrollment
periods. Since the time frame is cumulative, students may loose financial
aid eligibility by switching programs before successfully completing the
initial program. Once a student completes a program successfully, the
student becomes eligible for a new time frame if he/she plans to pursue a
second certificate, diploma, or degree. The hours attempted for the
completed program are counted toward the time frame for a new course of
study.
Course
withdrawals and grades of “Incomplete,” will be counted as
hours attempted. The student is responsible for planning class
schedules carefully with the guidance of the student’s academic advisor.
Registering for more courses than a student is capable of completing, having
to withdraw from classes, taking courses in error, etc., all impact the time
frame and could result in losing financial aid eligibility before completing
a program of study.
Students are permitted to repeat courses and only the most recent
course grade is counted in the GPA calculation. However, the previous hours
attempted and earned will continue to be counted in the total hours
attempted and earned.
Developmental education courses
are not counted toward the maximum time frame. However, developmental
coursework is included in calculating the qualitative and
quantitative standards. Developmental credits in excess of 30 semester
hours cannot be counted toward enrollment status for federal and state based
aid.
Review Process
The student is responsible for maintaining awareness of his/her academic
progress status.
To determine eligibility for financial aid,
the student’s academic record will be evaluated at the end of each semester,
including summer.
Financial aid recipients will be granted a one semester probationary period
following their first semester of failure to make satisfactory progress.
During the probationary period, students can continue to receive financial
aid provided they are otherwise eligible. Students have this period to
re-establish satisfactory academic progress. If, at the end of the
financial aid probation period, the student is able to re-establish
satisfactory academic progress, the probation is lifted. A probationary
period of one semester may also be granted to Huskins Bill and dual enrolled
students.
A
student who does not meet the academic requirements for aid eligibility at
the end of the probationary period may attend the next semester(s) without
financial aid in order to make up the deficiencies (2.0 grade-point average
and 67% completion rate).
(NOTE: In order to implement this policy with the new computer system
adopted by the NC Community College System, a probationary status must be
assigned to all students who failed to show satisfactory academic progress
at the end of the Spring 2007 semester.)
Students with mitigating circumstances are encouraged to use the appeals
process. The circumstances being appealed must be properly documented and
will be evaluated by the Director of Financial Aid. The Director of
Financial Aid shall inform the student in writing of financial aid
termination.
If the
student desires to appeal the termination of financial aid, a written
request must be submitted to the Director of Financial Aid within ten (10)
school days of the date of the letter informing the student of the
termination. The student must give the reasons why he/she did not make
satisfactory progress and why financial aid should not be terminated
(examples: extended illness, hospitalization, accident, death of immediate
family member). Documentation to support the appeal is required.
A
student wishing to appeal the decision of the Director of Financial Aid may
do so by writing to the Financial Aid Committee, c/o the Financial Aid
Office within five school days of receipt of the decision. Subsequent
appeals may be made to the Dean of Student Services and finally through the
Student Due Process Procedure.