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BEAUFORT COUNTY COMMUNITY COLLEGE
FINANCIAL AID SATISFACTORY PROGRESS STANDARDS POLICY
 

To initially receive or to continue to receive aid, all financial aid recipients are required to maintain satisfactory progress toward completing a degree, diploma, or certificate.  Eligibility for financial aid is not affected by whether or not the student previously received such aid.  The following standards are applicable to all financial aid programs including the federally sponsored Title IV programs.  

1. Qualitative Standard (Grade Point Average) - Students must earn a cumulative GPA according to the number of semester hours for which they have attempted as indicated in the table below to receive assistance.

Hours Attempted Grade Point Average
0-12 1.00
13-24 1.50
25-36 1.75
37 and above 2.00

2.  Quantitative Standard (Completion Rate) - Students must earn 67 percent of the total cumulative credit hours attempted.  The number of hours attempted is defined as the number of hours for which the student is enrolled at the 10% point of the semester.  Hours earned are those for which the student received a grade of A, B, C, D, P (passing), and CE (credit by exam). Grades of F, W (withdrawal), I (incomplete), AU (audit), R (re-enroll) and IP (in progress) are not considered a successful completion of coursework.  

3. Maximum Time Frame – Students must complete a program of study within a maximum time frame not to exceed 150% of the published length of the program.  For example, if your degree requires 64 credit hours to graduate, you are eligible to receive financial assistance until you have attempted 96 credit hours.  Additional time needed to complete the degree beyond the maximum stipulated must be entirely at the student’s expense.

Special Notes

The maximum time frame begins when the student first attends the college and continues until that student successfully completes a program of study regardless of the number of years that may elapse between enrollment periods. Since the time frame is cumulative, students may lose financial aid eligibility by switching programs before successfully completing the initial program. Once a student completes a program successfully, the student becomes eligible for a new time frame if he/she plans to pursue a second certificate, diploma, or degree.  The hours attempted for the completed program are counted toward the time frame for a new course of study.  

Course withdrawals and grades of “Incomplete,” will be counted as hours attempted.  The student is responsible for planning class schedules carefully with the guidance of the student’s academic advisor.  Registering for more courses than a student is capable of completing, having to withdraw from classes, taking courses in error, etc., all impact the time frame and could result in losing financial aid eligibility before completing a program of study. 

Students are permitted to repeat courses and only the most recent course grade is counted in the GPA calculation.  However, the previous hours attempted and earned will continue to be counted in the total hours attempted and earned. 

Developmental education courses are not counted toward the maximum time frame. However, developmental coursework is included in calculating the quantitative standards and qualitative standards. Developmental credits in excess of 30 semester hours cannot be counted toward enrollment status for federal and state based aid.

Review Process

The student is responsible for maintaining awareness of his/her academic progression.
  At the end of each semester, including summer, the Financial Aid Office will determine whether students receiving financial aid are making academic progress. Both grade point average and rate of completion are measured. Students failing to make academic progress will receive a Financial Aid Academic Warning.

Financial Aid recipients on academic warning will be granted one semester, following their first semester of failure, to regain satisfactory progress. During this warning period, students can continue to receive financial aid, provided they are otherwise eligible.

To regain aid eligibility, the student must achieve the minimum required standards during the warning period: the minimum required grade point average according to the Satisfactory Academic Progress scale and a 67% overall completion rate. If, at the end of the financial aid warning period, the student is able to re-establish satifactory academic progress, the warning is lifted. Students who fail to regain satisfactory progress during the warning semester are ineligible for aid until their progress is again satisfactory.

Appeal Process

Students with mitigating circumstances are encouraged to use the appeals process.  The circumstances being appealed must be properly documented and will be evaluated by the Director of Financial Aid.  The Director of Financial Aid shall inform the student in writing of financial aid termination. 

If the student desires to appeal their financial status, a written request must be submitted to the Director of Financial Aid within five (10) school days of the date of the letter informing the student of the termination.  The student must give the reasons why he/she did not make satisfactory progress and why financial aid should not be terminated (examples:  extended illness, hospitalization, accident, death of immediate family member).  Documentation to support the appeal is required. 

Appeals regarding poor satisfactory academic process due to immature decisions and/or behavior on the part of returning students may be considered. However, decisions made by the Financial Aid Office are based on several factors, including but not limited to: attendance and performance at other post-secondary schools, current academic performance, and financial aid history associated with previous academic performance.

The Director of Financial Aid will review the appeal to determine whether or not termination of aid is justified. Students who successfully appeal are placed on probation and are eligible for financial aid during the probationary semester. Students on probation are required to complete the minimum qualitative and quantitative policy standards for that semester and/or may be required to fulfill specific terms and/or conditions such as taking a reduced load. You will be advised in writing of the decision, terms and/or conditions.

A student wishing to appeal the decision of the Director of Financial Aid may do so by writing to the Financial Aid Committee, c/o the Financial Aid Office within five school days of receipt of the decision. Subsequent appeals may be made to the Vice-President of Student Services and finally through the student Due Process Procedure, if deemed necessary by the student.

Reinstatement of Financial Aid Eligibility

If financial aid eligibility is terminated for failing to meet the satisfactory progress definition, termination will continue until the student enrolls for subsequent academic terms at their own expense, complete the term, and satisfy the satisfactory progress definition. Once the satisfactory progress definition is met, eligibility is reinstated for the subsequent academic term. In addition, financial aid eligibility will immediately be reinstated for all appeals upheld. Retroactive payments of financial aid for terms when students were on suspension are prohibited by federal regulations.

 

Beaufort County Community College    252-946-6194